Small hospitals and clinics face unique challenges when implementing hospital management software. Budget constraints, limited IT staff, and simpler workflows require solutions tailored to their specific needs rather than complex enterprise systems.
Who is This Guide For?
- Small private hospitals (10-50 beds)
- Community health centers
- Outpatient clinics
- Maternity homes
- Diagnostic centers
- Specialist clinics
- Rural health facilities
Why Small Facilities Need Different Software
Enterprise hospital systems designed for 500+ bed facilities are:
- Too expensive: $50,000+ licensing fees
- Too complex: Months of implementation
- Over-featured: Pay for modules you'll never use
- Resource heavy: Require dedicated IT teams
Essential Features for Small Facilities
1. Patient Management
- Simple registration process
- Patient search and records
- Visit history tracking
- Basic medical records
2. OPD Module
- Queue management
- Doctor consultation notes
- Prescription generation
- Referral management
3. Billing
- Service charges
- Multiple payment methods
- Receipt printing
- Outstanding tracking
- Insurance claims (if applicable)
4. Basic Reporting
- Daily collection reports
- Patient statistics
- Revenue summaries
- Outstanding payments
Optional Modules to Add Later
Start simple and add as you grow:
- Laboratory: Test ordering and results
- Pharmacy: In-house dispensing
- Inpatient: Bed and ward management
- Radiology: X-ray and ultrasound
- Inventory: Medical supplies tracking
HospitalOS Clinic Edition
MedSoftwares offers HospitalOS Clinic specifically for small facilities:
What's Included
- Patient registration and records
- Appointment scheduling
- OPD consultation module
- Basic EMR capabilities
- Billing and receipts
- Essential reports
- Up to 3 workstations
Pricing
- License: $799 one-time
- Support: 3 months free, then $50/month optional
- Training: Included
- Updates: Free for life
Add-On Modules
- Laboratory: +$199
- Pharmacy: +$199
- Inpatient: +$299
- Additional workstations: +$99 each
Implementation for Small Facilities
Timeline
- Day 1: Software installation
- Day 2: Configuration and setup
- Day 3-4: Staff training
- Day 5: Go-live with support
Hardware Needs
- 1-3 computers (Windows)
- Receipt printer
- Optional: barcode scanner
- Basic network (if multiple PCs)
- UPS for power backup
Success Story
Grace Medical Center, a 20-bed hospital in Kumasi:
- Implemented HospitalOS Clinic in 5 days
- Total investment: $1,200 (software + hardware)
- Reduced billing errors by 80%
- Cut patient wait times by 40%
- ROI achieved in 4 months
Conclusion
Small hospitals and clinics don't need expensive enterprise software. HospitalOS Clinic provides exactly what you need at a price you can afford. Contact MedSoftwares for a demonstration tailored to your facility's needs.
